Privacy Policy.

Wellness Reimagined LLC
Last Updated: December 2025

Wellness Reimagined LLC (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage with our services, or make purchases through Stripe.

By using our website or services, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect personal information that you voluntarily provide, including but not limited to:

  • Name

  • Email address

  • Phone number

  • Billing and payment information (processed securely through Stripe)

  • Health-related information you choose to provide for educational or coaching purposes

  • Intake forms, questionnaires, or consultation details

  • Communications via email, forms, scheduling platforms, or messaging tools

We may also collect non-personal information automatically, such as:

  • IP address

  • Browser and device information

  • Pages viewed and time spent on the site

This information helps us understand website usage and improve our services.

2. Health Information Disclaimer

Any health-related information you voluntarily provide is used solely for educational, wellness, and functional nutrition purposes.

We do not provide medical advice, diagnosis, or treatment and are not a medical provider. You are encouraged to consult a licensed healthcare professional for all medical concerns.

You should not submit information you do not wish to share.

3. How We Use Your Information

We may use your information to:

  • Provide and manage services you request

  • Process payments and send receipts or invoices

  • Deliver onboarding materials, agreements, and scheduling links

  • Communicate regarding services, updates, or inquiries

  • Send educational communications or newsletters (you may unsubscribe at any time)

  • Maintain internal records and documentation

  • Improve our website, offerings, and user experience

  • Comply with legal or regulatory obligations

4. Payment Processing and Stored Payment Methods

All payments are processed securely through Stripe, a third-party payment processor. Wellness Reimagined LLC does not store or have direct access to your full credit card or bank account information.

If you choose to do so, or if your purchase requires it (such as for payment plans, extensions, invoiced services, or future authorized transactions), Stripe may securely store your payment method. Any stored payment information is maintained in accordance with Stripe’s security standards and PCI-DSS compliance requirements.

By completing a purchase and enabling saved payment methods, you authorize Wellness Reimagined LLC to charge the saved payment method for agreed-upon future transactions.

Stripe’s handling of payment information is governed by its own Privacy Policy.

5. Email Communications

If you provide your email address or opt into communications, you may receive:

  • Educational or informational content

  • Updates related to services or offerings

  • Administrative communications related to purchases or scheduling

You may unsubscribe from non-essential emails at any time using the link included in those communications.

We use third-party email marketing and communication platforms to manage email communications. These platforms process data in accordance with their own privacy policies and applicable data protection laws.

6. Sharing of Information

We do not sell, rent, or trade your personal information.

We may share your information only in limited circumstances, including:

  • With trusted third-party service providers (such as Stripe, email platforms, or scheduling tools) solely to operate our business

  • When required by law, subpoena, or legal process

  • To protect our rights, safety, or property

  • With your explicit consent

All third-party service providers are required to maintain appropriate confidentiality and security measures.

7. Confidentiality of Client Information

We take reasonable measures to maintain the confidentiality of personal and health-related information shared during coaching or consultations.

De-identified or anonymized information may be used for educational purposes, professional development, or anonymous case examples, with all identifying details removed.

8. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

9. Your Rights and Choices

You may:

  • Request access to the personal information we have on file

  • Request corrections or updates to your information

  • Request deletion of your information (subject to legal or contractual obligations)

  • Opt out of marketing communications at any time

To make a request, please contact us using the information below.

10. International and State-Specific Privacy Rights

This section provides additional information for individuals residing in the European Union (EU), United Kingdom (UK), and California, whose privacy laws (GDPR, UK-GDPR, and CCPA/CPRA) grant specific rights regarding personal data.

Individuals in the EU and UK (GDPR / UK-GDPR)

If you are located in the EU or UK, you are entitled to certain rights regarding your personal data (“Personal Data” and, where applicable, “Special Categories of Personal Data”).

Legal Basis for Processing

We process personal data under one or more of the following legal bases:

  1. Performance of a Contract — to provide services, programs, or consultations you purchase.

  2. Legitimate Interests — for communications, marketing, internal record-keeping, and business administration, where such interests are not overridden by your rights and freedoms.

  3. Explicit Consent — for the collection and use of sensitive or health-related data, and for marketing communications where required. Consent may be withdrawn at any time.

Your Rights

Subject to applicable law, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Request erasure (“right to be forgotten”)

  • Restrict processing

  • Request data portability

  • Object to processing, including for direct marketing

California Residents (CCPA / CPRA)

If you are a California resident, you have the right to:

  • Know what personal information is collected, used, or disclosed

  • Request deletion of personal information

  • Opt out of the “sale” or “sharing” of personal information

  • Receive non-discriminatory treatment for exercising privacy rights

No Sale or Sharing of Personal Information
Wellness Reimagined LLC does not sell or share personal information in exchange for monetary compensation or other valuable consideration as defined under CCPA/CPRA.

How to Exercise Your Rights

All individuals, regardless of location, may exercise their rights by contacting us using the information listed below. We will respond in accordance with applicable legal timelines.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the content, security, or privacy practices of those websites. Please review their privacy policies independently.

12. Children’s Privacy

Wellness Reimagined LLC may provide educational and wellness services to minors only with the knowledge and consent of a parent or legal guardian.

A parent or legal guardian must complete all purchases, agreements, and consent on behalf of any individual under the age of 18. If a minor’s information is submitted through an intake form or other means, it must be submitted with parental or legal guardian knowledge and consent.

Email Communications and Minors:

Our email list is intended primarily for adults. If a minor subscribes to our email communications, such subscription must occur with the knowledge and consent of a parent or legal guardian. If we become aware that a minor has subscribed without appropriate consent, we will promptly remove that individual from our mailing list upon request.

We do not knowingly collect personal information from minors without appropriate parental or legal guardian consent. If we become aware that such information has been collected without proper consent, we will take steps to delete it.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be reflected on this page with an updated “Last Updated” date. Continued use of our website or services constitutes acceptance of the revised policy.

14. Contact Information

If you have questions about this Privacy Policy or how your information is handled, please contact:

Wellness Reimagined LLC
Email: roxane@wellnessreimagined365.com